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Administrative Assistant

Date: Nov 12, 2020

Location: Lake Mills, WI, US, 53551

Company: Charles Machine Works

Position Summary:

The Administartive Assistant facilitates the efficient operation of the business unit by performing a variety of general clerical and administrative tasks.   This position reports to the Customer Service Manager.


Key Responsibilities:

  • Operate the switchboard, direct calls and answer questions
  • Greet and direct visitors
  • Schedule, update, and maintain reservations for facilities
  • Prepare memos, letters, and other documents for multiple departments
  • Support multilple departments as needed
  • Support Customer Service order entry and data management
  • Enter new customer information in CRM
  • Assist with credit card processing
  • Schedule catering and for company sponsored events and/or customer events
  • Perform others dutes as assigned


Work Environment:

  • Regular, continuous operation of the switchboard.
  • Office environment.
  • Work with confidential information.


Minimum Qualifications:

  • Excellent written and verbal communication skills
  • Excellent interpersonal and customer service skills
  • Excellent organizational skills and attention to detail
  • Ability to work independently and prioritize multiple projects
  • Ability to work in a fast paced environment
  • Proficient in Microsoft Office and related software
  • Ability to move items weighing up to 30 pounds  


Nearest Major Market: Madison